Accurate Billing, Faster Turnarounds

Safer Rentals Across the Lot

Accurate mileage and fuel for billing, keyless pickup from an app, and live location for faster turnarounds.

  • Real-time fuel and mileage for precise customer charges
  • Keyless pickup with app-based access and an access log
  • 30+ car brands connect with no hardware at all

Our Advice

Devices, Keyless, and OEM Data for a Rental Fleet

01
The core fleet

Your own crew puts it in - Plug-N-Play, minutes per vehicle, no professional install. The odometer reads straight from the vehicle instead of a hand-read at the counter, fuel at return compares against fuel at dispatch, and a breakdown-risk flag catches the unit before it goes back on rent.

02
Contactless pickup

Renters unlock by phone or tap card, or with a remote command from the counter (Geotab Keyless). Every unlock lands in an access log, and the OEM key comes out intact at defleet.

03
Late-model units

OEM embedded telematics across 30+ vehicle brands, cloud to cloud into the same MyGeotab view: odometer, fuel, and location with no hardware to fit or recover at defleet.

04
The numbers layer

Utilization and mileage dashboards show which units earn revenue and which sit idle on the lot, so defleet timing and next year's buy run on numbers, not lot walks.

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Every Rental Cycle

Billing Data, Reconditioning, and Claim Evidence in One Record

One record per vehicle, and a Keyless option whose OEM key comes out intact at defleet.

  • Fuel, odometer, and readiness: capture accurate readings and prioritize reconditioning
  • Maintenance center: faults ranked by breakdown risk, work orders raised automatically
  • Integrations: reservation, tolling, and back-office systems connect directly
  • Video and alerts: use event footage and driver data to resolve claims faster
Renter unlocking a rental car from the Geotab Keyless app, last access logged

What Changes

Every Rental Billed for What It Actually Drove

Accurate billing

Charges match the odometer and the tank, so there is no gauge-photo debate at the counter.

See it in MyGeotab
Service verification and recovery

Prove a unit's location, mileage, and rental status on demand, so disputes and overdue returns close with data.

Safety and collisions

Event video plus coaching drives 35% fewer injury crashes (J.J. Keller, 2023), backed by collision detection and reconstruction.

The Whole Lot, Accounted For

Savings You Can Total up per Branch

Fuel, idling, and utilization roll into one savings view across the rental fleet, and the same view breaks out per branch, so a manager sees their own lot's number next to the company line.

Row of rental sedans with a fleet savings widget floating above

Built for the lot

Lot Visibility, Turnaround Timing, and Claim Evidence

Revenue leaks at the margins of a rental: mileage, fuel, damage, and downtime. Each one gets measured.

Configuration

Zones, Thresholds, and Alerts, Tuned to Your Lot

Speeding rule thresholds in MyGeotab tuned per vehicle group

Questions

Car Rental Fleet FAQ

Can I locate and recover vehicles?

Yes. Live location and alerts help you find overdue or misused vehicles quickly.

Does it support shared-vehicle access?

Keyless access provides digital keys and controlled access for rental and car-share operations.

Can I track mileage and condition for turnover?

Odometer, trip, and fault data flag which units are nearing a mileage cap or a repair, so turnaround is planned.

Does keyless access work in an underground garage with no signal?

Yes. Phone unlock runs on Bluetooth with an offline-first design, so a dead zone on P3 does not strand a renter. NFC tap cards cover renters without the app, and staff can send remote unlocks over the network when the vehicle is in coverage.

We defleet cars every 12 to 18 months. Does the hardware follow the car to auction?

No. Devices transfer to incoming units, and the Keyless option with a recoverable key means the OEM key comes out intact at defleet. We plan the swap workflow with you so remarketing is not slowed by telematics.

Can connected cars from the factory skip the install entirely?

Often, yes. Supported makes report from the factory, sending odometer, fuel, and location straight into your fleet view with nothing to fit. We check your fleet mix and tell you which units need hardware and which do not.

Every Mile Billed, Cars Turned Faster, Overdue Units Found

National franchise or single-lot operator, you get one view of every car: what it earned, what it burned, and where it sits right now. That is how units stay on rent and revenue stops slipping past the counter.

Prefer to talk? (877) 771-2236