Geotab Fleet Card: Fuel Fraud Stopped at the Pump

A regular fuel card trusts whoever is holding it. A skimmed number, a stolen card or a fill-up long after the shift ends can all clear at the pump, and they surface on the statement weeks later, if they surface at all.

The Geotab Fleet Card, launched October 1, is a fleet fuel card that checks the truck before the charge clears. For a fleet running dozens or hundreds of vehicles across several yards, or an agency spending public money on every gallon, that moves the fight against fuel fraud from the monthly review to the pump.

Why Fuel Card Fraud Is Hard to Catch After the Fact

With most fuel programs, fraud is a review problem. The charge clears, the statement arrives, and someone has to spot the purchases that do not belong, long after the fuel is gone.

The bigger the fleet, the harder that job gets. More cards, more sites and more drivers mean more charges nobody questions, and chasing them pulls your team away from running the fleet. For public fleets, every one of those charges lands in a budget someone has to defend.

How the Geotab Fleet Card Checks the Truck Before the Charge Clears

Every purchase on the Geotab Fleet Card runs the same checks, enforced at the pump:

• The card stays locked. A stolen card or a skimmed number buys nothing on its own.
• The driver unlocks it in the Geotab Drive app, with the assigned vehicle present.
• The vehicle's GPS location is matched to the station. If the truck is not at the pump, the charge is declined.
• A live fuel-level check confirms the tank has room. A purchase over the tank's capacity is declined.

When something does not line up, the charge stops there. Every blocked or flagged purchase lands in Suspicious Activities in MyGeotab with the reason, the driver and the vehicle, so you see what was stopped as well as what went through.

See the checks, spend controls and fuel savings on our Geotab Fleet Card page.

A Fleet Fuel Card With Spend Controls for Every Site

Set rules by dollar amount, time, location and merchant category, then keep the card fuel-only or open other spend categories. Drivers buy what you authorize, at every site, on every shift.

Approved, pending and declined transactions show in MyGeotab in real time, by driver, vehicle or card. Whether your vehicles run out of one yard or a dozen, every transaction lands in the same login your team already uses for tracking, safety and maintenance, with no second portal.

Spend Insights ranks every driver on price per gallon, so you see who beats the market price and who does not. IFTA stays in MyGeotab too, with card transactions and gallons shown by jurisdiction.

Fuel Discounts at 34,000+ U.S. Locations, With $0 Card Fees

The same card that blocks bad charges also cuts what you pay for fuel.

The Geotab Fleet Card carries fuel discounts at 34,000+ U.S. locations, including 42¢ a gallon in diesel savings at 4,200+ truck stops (late-2025 average). It is accepted wherever Mastercard is, within the rules you set.

There is no activation fee, no monthly fee and no transaction fee. Virtual cards are ready right away, so drivers fuel while the physical cards ship, and Find Fuel in the Geotab Drive app shows in-network stations with live, discounted prices. Those savings stack with the rest of Geotab fleet fuel management, from idling to routing to maintenance.

Fuel Accountability for Public Fleets and Large Operations

Public works directors and fleet managers answer for every gallon, to a council, a board or an auditor. With the Geotab Fleet Card, each purchase is tied to a driver, a vehicle and a location, and each blocked attempt is on record with the reason it was stopped.

Verified purchases are backed by a fraud guarantee of up to $250,000 for eligible accounts. When someone asks where the fuel budget went, the answer is a report in MyGeotab, not a search through statements. Heading into winter routes and next year's budget, that is a fuel line you can stand behind.

The same MyGeotab login runs the plow yard, the police garage and the bus lot. See how Geotab works for government fleets.

Start With the Geotab Device the Card Checks

The Geotab Fleet Card is for U.S. fleets, and each card is tied to a telematics-equipped vehicle. The card checks the truck through its Geotab device, so the device comes first, and fleets apply for the card in MyGeotab.

Running another fuel card today? Fuel Transactions in MyGeotab matches each fuel-card purchase to its vehicle and flags location and tank mismatches for review.

Either way, the first step is a free demo. We configure your demo device before it ships, it ships within 72 hours, and it is Plug-N-Play, so your own crew installs it. Our U.S.-based team has set up and supported fleets since 1999 and answers in minutes, and once you sign, the Fixed Pricing Guarantee locks your price for the rest of the contract.

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